Conducting a Board of Directors Meeting

Executive directors and a non-executive director are required to conduct the board meeting. The executive director is in charge of the organization’s management and oversees the day-today operations. Meanwhile, the non-executive directors bring a vast amount of knowledge to the table. During meetings they review documents and reports, give insights into management issues and strategic initiatives, and make decisions that impact the organization’s success in the long term.

It is essential to confirm prior to the meeting that all materials have been provided and that all logistics are in place. Additionally it’s a good idea reread the agenda and make any final edits to ensure that all the issues are covered in an organized and concise way.

The meeting starts with an opening address from the chairman or presiding officer. The treasurer then provides an in-depth report on the financial issues of the moment. The treasurer should have been able to provide this report prior to the meeting so that board members could look over it and prepare their questions.

Once the treasurer’s report is complete, any members can make motions on new https://www.myboardroom.info/conducting-a-board-of-directors-meeting-dont-do-these-mistakes business items. If they are seconded then the vote will be taken. Those in favour will vote ‘yes’ while those against will say “no.’

This is the perfect time to address any unfinished or pending issues from previous board meetings. Based on the issue, a voice vote or show of hands can be used to resolve the issue. The presiding officer, also known as the board chair, concludes the meeting with a summary of the key decisions and actions that were agreed on. This assures that everyone understands their responsibilities going forward.